Over the years, there has been huge advancement when it comes to technology. So, there have been certain systems that have been overlooked. But, while some might be traditional, they still offer advantages when it comes to the efficiency of companies.
For example, many business owners have been curious about the intranet. What exactly is it and can it be beneficial to your organization? Let’s take a look at our guide so that you can know everything you need to know about the Intranet.
What is the Intranet?
First of all, let’s keep things simple and discuss what the intranet is. There are many misconceptions surrounding this term and it is important to clear this up once and for all. The intranet is a private network, and it is accessible only to people in an organization. Its purpose is to improve communication between members of your team, allowing for the distribution of information and collaboration.
Note that every intranet is going to be slightly different. Namely, it is going to have a different design and how it operates. You will need to make sure you are choosing the right intranet for your organization. Make sure you check out if you want to learn more about the intranet and view a system that might work for your business. You can always choose to book a demo.
What are the Benefits of the Intranet?
Now that you know what the intranet is, you may be wondering whether it is worth your time to invest in it. Well, here are some of the advantages it can offer your business.
Assist Your Employees
As a boss, you need to make sure your employees have everything they need to complete their workload. This means providing them with information and any relevant documentation. Well, with the intranet in place, this is going to be the hub where all of this can happen. Namely, information is shared and employees can access it at any time. This can help them with tasks.
Connect Different Locations
Do you have a company that is present in different locations? You may find it difficult to connect the teams together and for information to be shared amongst everybody. But, this is where the intranet comes in. This can provide a base that all employees can access no matter what location they are in. Think about it as a central hub and if any information needs to be shared, this is where it can happen. All locations can be connected.
Help With Onboarding
Onboarding is a process that all new employees have to go through. It helps them understand what is needed from them at the organization and how they can do their job effectively and efficiently. As the boss, it is your job to make sure that new employee has everything they need and to support them through the onboarding process. The intranet is a system that can help with this. It can be somewhere that the new employee finds information and documents that help them. The onboarding process is easier.
Provides Better Communication
Sometimes, emails can cause trouble. They can allow messages to be lost and communication can be misconstrued. This can delay projects, cause ill feelings and generally, effect workplace morale. So, this is one of the reasons why organizations are trying to cut down on the use of emails and switch to live messaging systems.
So, how can you do this? This is something that the intranet can support you with. New systems provide the opportunity for instant chat, which can cut down emails and improve communication. Members of your team can discuss topics easily and in one place, as well as instantly receive a response. This is without constantly checking emails and becoming distracted by something else.
Helps Employee Engagement
Employee engagement is something that every business knows is important. It includes allowing your staff to be confident and happy with where they work, as well as assisting with productivity. When there is engagement, employees are going to be less likely to leave your organization.
It is thought that having an intranet can help to improve employee engagement. It provides a hub for everyone to come together, as well as assists with everyday tasks. When employees are able to do their jobs easily, this is going to help with their overall happiness in the workplace. What’s more, you can feel like part of something bigger thanks to the intranet.